WEEKLY REPORT- FEBRUARY 5, 2010
CITY MANAGER’S OFFICE
· ICM joined Councilmember McClain and other staff in meeting with the Village Square developer. Significant progress was made on several outstanding issues.
· ICM met with the Principal from Challenger regarding the proposed speed zone in front of the school.
· ICM made a presentation to the Citizen’s Academy.
· ICM met with Jim Moore, Director of Economic Development for Lee County to discuss
ways we can improve relations and work more closely together.
CITY CLERK
· Business Systems Analyst conducted training on the Electronic Agenda Form with the City Attorneys, Finance, Public Works, Fire and Police Departments. This will allow each department the capability to submit agenda items electronically through a workflow. This is a result of a recent Kaizen Event.
· CSR III and Customer Services Manager/Assistant City Clerk met with IT to plan the renewal testing in CRW.
COMMUNITY DEVELOPMENT
· During the week of January 25, Building serviced 482 registered customers and processed 758 transactions (this number only represents numbers at the front counter and does not include faxes and subcontractor forms that are processed in the back).
· During the week of January 25, 507 inspections were requested and 592 were completed. The completed inspections may include previous inspection rollovers, site checks and other non-scheduled inspection but requested by the customer.
· The Take Pride in the Cape volunteers completed 6 clean-ups, for total of 100 clean ups completed to date.
· The Code Compliance Division Manager gave a presentation to the CC Association of Realtors on Code Enforcement processes, objectives and programs, and focusing on team work and compliance through education.
· 24 year employee Supervisor Nicholson will be retiring effective February 5, 2010. He will be missed and the Division thanks him for his service and wishes him well.
· The Code Compliance Division has restructured field operations to accommodate the vacancy created by the retiring supervisor. Three teams are in the field with one supervisor assigned to each. The restructuring has increased the span of supervision and responsibilities in the City and may have some impact on customer service levels. The division will monitor and adjust as necessary to provide service as expected.
ECONOMIC DEVELOPMENT
· Business Development Coordinator spoke to the New Residents Club regarding some of the initiatives the Economic Development Office hopes to accomplish and encouraged the members to provide leads from people who may want to relocate their business to the area.
· BDC met with Mayor Sullivan to discuss Economic Development initiatives and priorities.
· BDC met with a restaurateur wanting to expand his business into nearby space that had recently become vacant.
· Business Recruitment Specialist met with Councilman Deile to discuss opportunities to expand job growth research initiatives related to opportunities that may be available through current legislative agendas within the Florida Legislature.
· BRS met with members of the Hispanic Chamber to discuss the details of a joint business networking function to be conducted in Cape Coral.
· BRS, Business Development Specialist and volunteer continued recruiting efforts targeted toward the alternative energy industry.
FINANCIAL SERVICES DEPARTMENT
· Purvis Gray and Co., a firm of licensed certified public accountants is onsite conducting the audit of the financial statements for the fiscal year ending September 30, 2009.
· The phone room handled 2,728 telephone calls.
· Collected $46,939 in delinquent water accounts.
· To date, there are 3,526 customers enrolled in the e-bill service.
FIRE DEPARTMENT
· The Fire Department responded to 1,645 calls for service during the month of January:
72% medical, 6% accidents, 8% fire, and 14% other.
· On February 2, the Fire Department responded to a residential structure fire located at 1830 SE 6th Avenue. Crews arrived to find the garage fully engulfed in flames and fought the fire using direct and indirect methods. A preliminary search of the unburned area of the structure was conducted with no victims found. At this time, the cause of the fire is unknown. Estimated damage is $150,000.
· The Bureau of Life Safety conducted a Safety Trailer Demonstration at the Cross Point Church Festival with 500 people attending.
· A Public Education Detail was held with 120 people attending at the Cafferata Elementary School and at the Masonic Lodge Safety Day with 100 people in attendance.
· Brown-outs, due to staffing shortages, continue at various stations throughout the City.
HUMAN RESOURCES
· The Recruitment Division processed 542 employment applications. 505 applicants were notified of their application status, 17 eligibility lists were created and 44 background investigations were conducted for applicants and volunteers for the Charter Schools. 2 new employees were processed for the Parks and Recreation Department and 1 new employee was processed for City Auditor’s office. Currently, there are 5 contract positions available for the Charter Schools and 11 contract positions for the City. 3 full-time benefited positions are also available and posted on our website.
· Human Resource Analyst/Training continued to work on needs assessment with Department of Community Development. The goal is to work with staff, internal and external customers and management to improve the customer’s experience as well as remove barriers for staff to complete their jobs in a more efficient manner.
· HR Analyst began designing updated sexual harassment training for supervisors. Supervisors have additional responsibilities when it comes to recognizing and preventing sexual harassment. This training will focus on current knowledge of Federal, State and City’s administrative regulations as well as what could be considered sexual harassment and the response that should be given.
ITS
· Storm Water layer: a new layer was created within the GIS for facilitating storm water analysis by Customer Billing Services and Public Works. An associated permit report was also developed.
· Block/Lot update to CRW LandTRAK: a script was developed to auto-populate the Block & Lot numbers from our GIS which is more accurate than the mechanics heretofore used (for H.T.E. also) of extracting these values from the parcel STRAP number.
· CRW TRAKiT Implementation: The specification document for the annual Business Tax Receipt and Contractor license renewal process meeting the City’s specific requirements was developed and forwarded to CRW. Development of the custom process was included in the CRW contract and must be in place by July 1 when renewal notices are mailed out.
· Avolve ProjectDox Implementation: Internal testing of the Commercial permit process has commenced.
· Report extracts for Storm Water Billing: special reports from the H.T.E system were developed this week to help Finance analyze Storm Water billing.
· Upgraded internet connection via Lee County Clerk of Courts: This project has progressed to the stage of being able to test connectivity to the County facilities and we are planning transition to the new circuitry by month end.
PARKS & RECREATION DEPARTMENT
· On January 29, Four Freedoms Park hosted the 18th Daddy/Daughter Date Night at the Cape Coral Yacht Club with 275 guests in attendance.
· The Youth Center held a free movie night for members on January 27 with approximately 10 participants in attendance.
· The Youth Center held a rental on January 26 for the Lee County Drill Team. The Lee County Drill team consists of 40 members and they used the facility to learn new choreography.
· Coral Oaks Golf Course hosted its free youth golf clinic on January 30, with 19 children in attendance.
· Coral Oaks Golf Course hosted the Friday Night League Nine and Dine on January 29, with 70 players that attended.
· The Athletic Division hosted a Minnesota Twins Youth Baseball Clinic on January 30, at Pelican Baseball Complex. Over 150 participants performed drills with 15 Minnesota Twins players.
POLICE DEPARTMENT
· Chief greeted and spoke with the 20 high school students of the new Police Youth Academy class on February 3.
· Chief and members of Command Staff met with the Chairman of the Financial Advisory Committee who was here to tour the building on February 4.
· On February 5, the Department presented certificates of appreciation to our Crossing Guards in honor of Crossing Guard Appreciation Day.
· Several members from our Motorcycle Unit, K-9 Unit, and Crime Prevention Unit participated in Family Fest held at Hector Cafferata Elementary School. Demonstrations were given by different units as well as over 200 children being fingerprinted by our Police Volunteers.
PUBLIC WORKS
· Santa Barbara Boulevard Widening - The widening of the southbound lanes in the vicinity of S.E. 20th Street have been completed and are now open to traffic. The construction work moved to the area south of Veterans Parkway with the traffic shifted to the east side of the road while work starts on the west side. At the north end of the project, the construction of the travel and right turn lanes around the southeast corner of the Hancock Bridge Parkway intersection are almost complete.
· Del Prado Boulevard Widening - Construction in the area between Diplomat Parkway and SR/78 began last week with traffic shifted to the west side of the road between these two roads. In addition, construction of the surface water management ponds on the west side of the road continues and landscaping of the ponds in the section between Diplomat Parkway and Kismet Parkway has begun.
· Handrails were installed on select sections of the sidewalks on Gleason Parkway, between Skyline Boulevard and Santa Barbara Boulevard as part of meeting the ADA criteria.