The Records Management Division provides citizens with access to public records in a professional manner, maintains the official files of the City of Cape Coral, and provides research services for citizens, news media and other governmental agencies as well as staff, Mayor and Council. They comply with the retention schedules of the State of Florida. They provide a vital records protection and archival program for the preservation of the history of the City of Cape Coral.

The Records Management Division is located in the City Clerk's Office on the first floor of City Hall and is open from 7:00 a.m. until 5:00 p.m., Monday through Friday. Records are available to the public and staff on microfilm, imaging and hard copy as well as CDs. Some of the records available are residential and commercial building plans, permits and applications, City Council and Boards/Committees minutes, Ordinances, Resolutions, and City-owned property deeds. We also have many maps, reports and plans available from other City departments for the public to view or purchase.

Copies of City Council meetings are available for purchase. A DVD or VHS copy is $10.

The cost for documents varies. Printouts from microfilm are $1 per page.  Other printouts and standard copying is set at 15 cents per page or 20 cents per two-sided page.  Copies of certain existing information are available on CD and sell for $5 each and DVDs sell for $10.

The City uses an imaging system for document storage and retrieval. The Clerk's Office has three document scan stations and one scan station for building plans. The Office has the capability of emailing certain documents.  City Council minutes are on our website as well as City Council packets, which contain back-up material presented at the City Council meetings. Other items available are video of Council Meetings, Ordinances, Resolutions and Elevation Certificates. Ordinances enacted but not yet codified and Code Supplements also are available on our website.